Quick select a single user when multiple are selected

For dashboards, reports and more, users often need to temporarily focus on a single selection without losing their broader context. In our multi-select dropdown, there's currently no fast way to isolate one item while preserving other selections.

For dashboards, or reusable templates it's very tedious to de-select all the users then select one user, then re-select all the users again.

In the Selected Items section of the dropdown, we introduce a quick action icon button with a label at the top for "Quick filter." (Label may not be needed for MLP)

This allows users to temporarily switch the dropdown from multi-select to single-user focus without losing all their prior user selections.

“Only This” Mode

• Clicking “The only this icon”:

  • Switches the dropdown to only show the selected user.

  • Disables (but still shows) all other selected users.

  • Applies a disabled checkmark state to previously selected users.

  • When, re-opened, the scroll jumps directly to the “Only selected” user item in view.

  • Only active when 3 or more selected items are active.

UI State Change

• A Quick Filter banner appears at the top:

  • Contains text like: “Quick filter: [User Name]”

  • Includes a Close icon (×) to exit this mode.

  • Includes a tooltip on hover:

    “You’re viewing only this user. Other selections are still saved.”

Exit “Only This” Mode

• User can click:

  • The “Quick filter” banner or the Close icon

  • The pill that reads "Only this" on the Active item.

• This returns the dropdown to normal multi-select mode with all prior selections re-enabled.